Health & Safety Policy

Document Owner: Pobl Tech Limited (T/A Pobl)

Overview

Pobl is committed to protecting the health, safety, and wellbeing of our employees, contractors, clients, and visitors.

We recognise our responsibilities under the Health and Safety at Work etc. Act 1974 and aim to prevent accidents, injuries, and work-related ill health through sensible risk management and clear working practices.

Health and safety is a shared responsibility, and everyone working with or for Pobl is expected to act responsibly and raise concerns where needed.

Our working environment

We operate from a shared, multi-occupancy office environment, alongside remote and client-based working.

Some responsibilities sit with the building landlord for shared areas, while Pobl is responsible for all areas and activities under our direct control.

We work cooperatively within these arrangements to ensure a safe environment for all.

Responsibilities

Directors

Directors have overall responsibility for health and safety, including:

Maintaining and reviewing this policy
Ensuring compliance with relevant legislation
Carrying out and reviewing risk assessments
Addressing health and safety concerns

Employees and contractors

All team members are responsible for:

Taking reasonable care of their own health and safety
Considering the safety of others
Following guidance and procedures
Reporting hazards, incidents, or near misses

Risk management

We carry out risk assessments for activities under our control, including:

Office-based work
Display screen equipment use
Remote and home working
Business travel and client visits

Risk assessments are reviewed regularly and updated where needed.

Office working

We aim to maintain a safe and comfortable working environment.

This includes:

Appropriately set up workstations
Encouraging regular breaks from screen-based work
Safe use of electrical equipment

Remote and home working

We support flexible and remote working arrangements.

Team members are expected to:

Maintain a safe working environment at home
Follow guidance on safe working practices
Report any concerns or incidents

Travel and client visits

When travelling or visiting client sites, we expect:

Safe and sensible planning
Awareness of surroundings and risks
Reporting of any incidents that occur

Incident reporting

All accidents, incidents, and near misses should be reported promptly.

Incidents within Pobl-controlled areas are reported internally
Incidents in shared building areas follow landlord procedures

We review incidents to identify learning and prevent recurrence.

Fire safety and emergencies

We follow building-wide fire and emergency procedures.

Team members are expected to:

Be familiar with evacuation routes and assembly points
Follow instructions in the event of an emergency

We also minimise risk within our own spaces through good housekeeping.

Wellbeing

We recognise that wellbeing is an important part of health and safety.

We aim to:

Manage workload and working patterns sensibly
Encourage open communication
Support team members in raising concerns early
Review and maintenance

This policy is reviewed regularly to ensure it remains appropriate and effective.

Governance

Document owner

The owner of this policy is Pobl Tech Ltd.

Approval

This policy has been reviewed and approved by senior management.

Review schedule

This document is reviewed:

At least annually
Following significant changes to working practices or requirements